EquAI Factory

Workflow fit assessment

Score the workflow before funding

Use a few operating signals to decide whether the workflow needs more scoping or is ready for a controlled pilot.

Start the assessment

Six quick signals. You are not asked for contact details.

  • Critical workflows
  • Assessment before budget

What you get

Free tool

Workflow-fit readout

A good first move depends on workflow pain, handling complexity, and how much control the company needs.

Volume
Visible monthly demand
Handling time
Enough drag to justify a pilot
Review sensitivity
Clear human checkpoint
Control sensitivity
Hosting setup matters enough to inspect

Six inputs

Describe the workflow in six signals

Move each slider to match the workflow you have in mind. Each signal counts for a set share of a 100-point fit score, shown on its row. The recommendation updates as you go.

Starting values describe a typical mid-sized workflow. Adjust each one to match yours.

  1. 3,200

    Requests, cases, or items handled each month.

    Counts for up to 25 of 100 points

  2. 22 min

    Typical minutes of human effort for one item.

    Counts for up to 20 of 100 points

  3. Higher-mid

    How much a wrong answer matters and how closely a person checks the result.

    Counts for up to 15 of 100 points

  4. Moderate

    How much the work leans on expert or tribal knowledge.

    Counts for up to 15 of 100 points

  5. Higher-mid

    How often work falls outside the standard path.

    Counts for up to 15 of 100 points

  6. Moderate

    How many tools, queues, or teams one item passes through.

    Counts for up to 10 of 100 points

64Promising candidateFull result

Your result

Recommended path for this workflow

64/ 100

Fit score

Promising candidate

Recommended first offer

Sovereign AI Readiness Sprint

Choose the first workflow to bring under company control.

Start with Sovereign AI Readiness Sprint, then move into Sovereign Pilot Build.

Open recommended offer

Score guide: 75 and above is a strong candidate, 55 to 74 is promising, below 55 needs tighter scoping.

What the result means

Pilot shape, first measures, and fit

Recommended pilot shape

Policy & Exception Review

Prepare cleaner exception queues with policy comparison, rationale drafts, and human approval.

Measurement starter plan

  • Reviewer cycle time
  • Exception rationale completeness
  • Escalation rate by category
  • Rework from incomplete context

Best fit

  • Important or high-volume workflows where outside API dependence feels risky
  • Policy-heavy or exception-heavy work where human review still matters
  • Teams that can name both a business owner and a technology owner

Not a fit

  • Projects aiming for full autonomous replacement with no human checkpoint
  • Workflows with no accountable business owner or no technology owner
  • Teams that cannot access the current systems, data boundary, or hosting constraints

How to use the output

Use it to narrow the buying conversation

The output should make the first workflow decision more concrete, not more abstract.

  1. First offer

    Use the result to narrow the starting offer

    The assessment should tell the buyer whether the workflow needs more scoping or is ready for a controlled build.

  2. Pilot shape

    Use the result to identify the likely pilot shape

    The best early pilots usually combine visible business pain, a real reviewer, and a clean before-and-after metric.

  3. Measurement

    Use the result to frame the first operating review

    The starter plan should focus on throughput, quality, review load, cost, and control from the first live workflow.

Keep reading

Next step

Ready to review the workflow?

Once the score is clear, bring the workflow into review.

Read how we work